We are looking for a responsible Office manager who will perform organization and coordination of administration duties and office procedures. You will help us to create and maintain a proper work environment to optimize our organizational effectiveness, communication and safety. Your responsibilities will include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees.
You should have some experience of working as a Front Office manager or Office Administrator. We expect you to be familiar with a variety of office software (including email tools, spreadsheets and databases) and to be able to accurately handle administrative duties.
Organize office operations and procedures and schedule meetings and appointments
Manage the office layout, ordering stationery and equipment when needed
Maintain the office condition and arrange necessary repairs
Work together with management to update and maintain HR office policies as necessary
Oversee timely invoicing and payments for all items
Negotiate with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Organize the onboarding process for new employees and provide support to visitors
Assist with typical duties such as maintenance, mailing, bills, errands and so on
Interact with employees to receive their queries about organizational problems
Plan in-house or off-site activities, like parties, celebrations and conferences
2+ years' experience of working on an Office Manager, Front Office Manager (http://www.link...) or Administrative Assistant (http://www.link...) position
Good experience with office administrator responsibilities, systems and procedures
Good practical experience with office machines and equipment such as Apple computers, iPhones, printers, etc.
Good familiarity with digital tools: Google Workspace (Gmail, Drive, Docs, Sheets), MS Office (Excel), Zoom, and Slack, Quickbooks a plus
Strong time management skills and ability to multi-task and prioritize work
Strong organizational, planning and problem solving skills with attention to detail
Excellent written and verbal communication skills, with a creative approach to problems